Dear Colleagues,

in the process of the TROCCINOX-2 campaign preparation we would like to assist you in local travel planning, local accommodation and special experimental or other needs. For this purpose we urgently need to collect the following information:

1. Travel itinerary:

Please do provide detailed information on the travel plans for you and your group members. It is necessary that you provide this information for each place that you consider to stay (Oberpfaffenhofen, Sevilla, Sal, Recife, Aracatuba, Bauru).

In order to facilitate the journey of the bulk of the TROCCINOX team, we consider to charter dedicated flights for the transfer between Sao Paulo International Airport (GRU) and Aracatuba (ARU). The proposed dates for these flights are:
GRU -> ARU: 25 January 2005
ARU -> GRU: 25 February 2005
Please consider this option in your planning.

2. Rental cars:
Please provide the period during which you need a rental car, the estimated size (in seats needed), and the name of the persons that share the car. Make sure that there are no "double" bookings.

3. Gases
Please provide all the necessary specifications on the gases that you need. If different from Aracatuba, please indicate the airports where these gases have to be available.

4. Special Requests
Please inform us on "special requests" that you or your team might have. As a standard, inform us on issues that were problematic for your group in the past, or where you might expect a problem in the preparation and operation of your system in Brazil. E.g., this includes
- power requests
- tables (how many meters), No. of chairs
- requested size of lab/offive room
- No. of IP-adresses needed
- No. of telephone lines needed
- office hours, access to offices
- other request


Please summarize your travel plans and your rental car requests in the following form or use the attached Excel sheet.

Please return the questionaire as soon as possible but no later than Wed 1 Dec 04
to the organization team (Heinz Finkenzeller, Stefano Balestri, Hartmut Hoeller)

Heinz.Finkenzeller@dlr.de
bale@geophysica-eeig.cnr.it
Hartmut.Hoeller@dlr.de


Additionally, requests about Seville (Moron AB) and Sal
should also be send to Ana Alfa Martinez
a.alfaro@geophysica-eeig.cnr.it

Please return the questionnaire next week, regardless of your actual flight booking situation. If you don´t have a confirmed flight, return your intended flight schedule and confirm it later by re-sending the questonnaire or by a simple email note. This enables us to start the booking and ordering processes right now.

Thanks for you cooperation
Yours
Hartmut Höller




********************************************************************
Name:   _________________________________________________________________
Institution: ____________________________________________________________
Country of origin (if differing from Institution): ______________________

Departure from:_______________________, Date/Time: ______________________
Flight No.:___________________________
Arrival in: __________________________, Date/Time: ______________________

Hotel reservation: ___________________ to _______________________________

Departure from:_______________________, Date/Time: ______________________
Flight No.:___________________________
Arrival in: __________________________, Date/Time: ______________________

In case you plan more stops:
Hotel reservation: ___________________ to _______________________________
2. Departure from:_______________________, Date/Time: ___________________
2.
Flight No.:___________________________
2. Arrival in: __________________________, Date/Time: ___________________
Hotel reservation: ___________________ to _______________________________
3. Departure from:_______________________, Date/Time: ___________________
3.
Flight No.:___________________________
3. Arrival in: __________________________, Date/Time: ___________________


Rental car:    ( ) YES      ( ) NO
Place where the rental car is needed: ___________________________________
Date:  __________ to _________
Approximate size (in number of seats needed): _______
Names of passengers: ____________________________________________________

Gases:            _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________


Special requests: _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________
                  _______________________________________________________