Dear Colleagues,
in the process of the TROCCINOX-2 campaign preparation we would like to
assist you in local travel planning, local accommodation and special
experimental or other needs. For this purpose we urgently need to
collect the following information:
1. Travel itinerary:
Please do provide detailed information on the travel plans for you and
your group members. It is necessary that you provide this information
for each place that you consider to stay (Oberpfaffenhofen, Sevilla,
Sal, Recife, Aracatuba, Bauru).
In order to facilitate the journey of the bulk of the TROCCINOX team,
we consider to charter dedicated flights for the transfer between Sao
Paulo International Airport (GRU) and Aracatuba (ARU). The proposed
dates for these flights are:
GRU -> ARU: 25 January 2005
ARU -> GRU: 25 February 2005
Please consider this option in your planning.
2. Rental cars:
Please provide the period during which you need a rental car, the
estimated size (in seats needed), and the name of the persons that
share the car. Make sure that there are no "double" bookings.
3. Gases
Please provide all the necessary specifications on the gases that you
need. If different from Aracatuba, please indicate the airports where
these gases have to be available.
4. Special Requests
Please inform us on "special requests" that you or your team might
have. As a standard, inform us on issues that were problematic for your
group in the past, or where you might expect a problem in the
preparation and operation of your system in Brazil. E.g., this includes
- power requests
- tables (how many meters), No. of chairs
- requested size of lab/offive room
- No. of IP-adresses needed
- No. of telephone lines needed
- office hours, access to offices
- other request
Please summarize your travel plans and your rental car requests in the
following form or use the attached Excel sheet.
Please return the questionaire as soon as possible but no
later than Wed 1 Dec 04
to the organization team (Heinz Finkenzeller, Stefano Balestri, Hartmut
Hoeller)
Heinz.Finkenzeller@dlr.de
bale@geophysica-eeig.cnr.it
Hartmut.Hoeller@dlr.de
Additionally, requests about Seville (Moron AB) and Sal
should also be send to Ana Alfa Martinez
a.alfaro@geophysica-eeig.cnr.it
Please return the questionnaire next week, regardless of your actual
flight booking situation. If you don´t have a confirmed flight,
return
your intended flight schedule and confirm it later by
re-sending the questonnaire or by a simple email note. This enables us
to start the booking and ordering processes right now.
Thanks for you cooperation
Yours
Hartmut Höller
********************************************************************
Name:
_________________________________________________________________
Institution:
____________________________________________________________
Country of origin (if differing from Institution):
______________________
Departure from:_______________________, Date/Time:
______________________
Flight No.:___________________________
Arrival in: __________________________, Date/Time:
______________________
Hotel reservation: ___________________ to
_______________________________
Departure from:_______________________, Date/Time:
______________________
Flight No.:___________________________
Arrival in: __________________________, Date/Time:
______________________
In case you plan more stops:
Hotel reservation: ___________________ to
_______________________________
2. Departure from:_______________________, Date/Time:
___________________
2. Flight No.:___________________________
2. Arrival in: __________________________, Date/Time:
___________________
Hotel reservation: ___________________ to
_______________________________
3. Departure from:_______________________, Date/Time:
___________________
3. Flight No.:___________________________
3. Arrival in: __________________________, Date/Time:
___________________
Rental car: ( ) YES ( )
NO
Place where the rental car is needed:
___________________________________
Date: __________ to _________
Approximate size (in number of seats needed): _______
Names of passengers:
____________________________________________________
Gases:
_______________________________________________________
_______________________________________________________
_______________________________________________________
Special requests:
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
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